Shaw Photography|Alex Shaw - Beautifully You
Wedding Coordinating

DAY-OF-WEDDING COORDINATING

"Day of" coordinating is for brides and grooms who want to do most of the planning themselves, but when their wedding day arrives, they need a coordinator to execute all of their hard work. Too often brides rely on family and friends to help carry out plans on the day of their wedding. The person helping out often ends up feeling overwhelmed as they try to keep on top of everything that must be done to ensure that the day runs smoothly and to the bride and grooms liking. Here is where a wedding coordinator comes in handy to relieve the stress and take the reigns to ensure everything runs smoothly on your special day.

Rehearsal (Optional)
  • Distribute wedding timelines to best man and maid-of honor
  • Work with wedding officiator to choreograph wedding ceremony and reception
  • Alert wedding party as to where they need to be the following day, and at what time

Pre-Ceremony 
  • Assure on-time arrival of hair and make-up stylists and instruct them as to where to set up hair dryers, brushes and any other equipment they have with them
  • Coordinate hair and make-up schedule with bridal party and stylists and ensure that hair and make-up is completed in a timely fashion
  • Coordinate any food deliveries and set up and clear all meals
  • Make sure personal flowers such as bridal bouquet, bridesmaid”s flowers and father of the bride’s boutonniere arrive on time
  • Make sure photographer arrives on time
  • Gather bride, bridal party and immediate family for photos
  • Instruct wedding party as to when to depart for ceremony
  • Communicate with best man to make sure groom is getting dressed and on-time
  • Make wedding party aware of any last minute details
  • Ensure that ceremony musician/DJ have arrived and direct them as to where to set up
  • Confirm the music that ceremony musicians will play during the ceremony, as well as start times for each piece of music.
  • Set up ceremony items such as guest book, unity candles, wine ect as needed
  • Ensure that ushers/groomsmen arrive on time and are prepared to do their duties
 Ceremony
  • Alert ushers/groomsmen as to when to begin escorting guests to their seats
  • Communicate with bride and groom so that they know how much time remains before the start of the ceremony
  • Handle any emergencies that may arise
  • Line up the bridal party for their entrances down the aisle
  • Cue ceremony musician/DJ when bridal party is ready to begin ceremony
  • Gather family and friends for after ceremony photos
Prior to Reception
  • Greet vendors and instruct them as to where to set up i.e. wedding band, florist, and caterer
  • Make sure reception flowers/décor is set up according to flower order
  • Meet with catering staff to confirm food timeline
  • Set up guest book and pen, champagne flutes, cake cutting utensils
  • Set up table numbers/names and menu cards ect
Reception
  • Look over dining tables and make sure they are set up properly
  • Help guests locate their table cards and dining tables
  • Locate bride and groom and instruct them to when it is time for their introduction and first dance
  • Cue band, photographer, and videographer when important events take place at reception i.e. first dance, cake cutting, toasts and parent dances
  • Cue best man and maid of honor for their speech and toasts
  • Alert catering staff to pour champagne just before the toasts
  • Be aware of timing of catering service and make sure people are served promptly
  • Distribute final payments/gratuities to vendors at the end of the evening (no negotiation in the terms of vendor contracts will be handled by me)
  • Prevent & fix any problems that may arise during your event
  • Remain easily accessible through the entire event in case there are any details you would like attended to
  • Pack up gifts/cards, miscellaneous ceremony and reception items and have them ready to be taken to a family members car at the end of the night
  • Coordinate reception departure and/or send away
  • Clean up afterwards(additional charge will be added if requested of this service)



PRICE
 $300 1hr post ceremony and ceremony only
$500 2hrs post ceremony, ceremony,post reception 
and 1hour at reception
$700 2hours post ceremony, ceremony, post reception and 
2hours at reception
$1000 1 hour at rehearsal(the night before) start to finish on wedding day

$150 for clean up
add an hour for $250

(Travel fee will be applied to anywhere 20miles out of Nacogdoches)

Wedding coordinators are not wedding planners. Coordinators do not plan the decor or gather venues or vendors. A coordinator is strictly to make sure your day runs smoothly, on time and everything is in order to your liking.


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